Ward Clerk

University Hospital Southampton NHS Foundation Trust - More jobs by this advertiser

An exciting opportunity has arisen for a Ward Administrator to join our Maternity team at University Hospital Southampton NHS (Foundation Trust). We are looking for a dedicated and flexible individual to join our established diverse team.  Your key qualities will include a willingness to provide administrative support to the clinical team and to undertake reception and general administration duties in our Maternity ward areas.  You will be a team player, embrace fresh ideas, engage with change positively and be flexible with working patterns to suit the service needs. This post is based at Princess Anne Hospital and is for 15 hours per week.


Maternity Services at University Hospital Southampton

We are proud of our very diverse service that strives to provide safe, high quality and efficient care to women whatever their background or clinical need. We are inclusive of families and fathers and want to ensure that they feel welcome. We host tertiary Maternal, Fetal and Neonatal Medicine which alongside our normalising birth and reducing health inequalities strategy you can be sure of a wide ranging challenging experience.

All shifts are flexibly rostered and allocated to cover the service 7 days a week including weekends, late evenings and bank holidays.  This is to ensure a fair allocation of shifts to all the team for a good home/work life balance and to provide an efficient service of support.

Guide to rostered shift times

7.00 am                 -               3.00 pm

7.00 am                 -               5.00 pm

12.30 pm               -               8.30 pm

4.30 pm                 -               2.00 am


  • You will work as part of a team of 15 administrators
  • You will be responsible for providing clerical support to the clinical team
  • You will undertake reception and general administration duties


The successful candidate will be able to demonstrate a supportive, caring and empathetic approach to women and families accessing our service.  It is essential that you are keen to promote a positive image of Southampton’s Maternity Services and provide excellent customer service with a ‘can do’ attitude.

Familiarity with Microsoft systems is a must and knowledge of NHS systems is desirable, although full training and development will be available for the successful candidate.

Southampton Maternity Services is a busy environment and proven experience in a fast paced customer focused role with previous ‘front of house’ experience is essential.


As one of the largest acute teaching Trust’s in England, we can offer learning and development opportunities to help you achieve the career you aspire to. We believe you deserve the best possible surroundings in which to do your job and we want to support you in doing your job to the best of your ability.                     

As a Trust, we support flexible working and will consider requests taking into account the needs of the service. You’ll have an opportunity to discuss this at interview. Our LiveWell and inspire programme offers opportunities, support and advice, including smoking cessation services, exercise and activity classes, and support for mental health.

UHS employees are able to access a huge range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata) on appointment, can access on-site nursery facilities (subject to availability), and we offer a generous pension scheme.


UHS is rated ‘Good’ by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place t...

Please be advised that this vacancy may close earlier than stated if large numbers of applications are received.

Due to the volume of applications we receive, we are unable to acknowledge receipt of your application. If you have not heard from us within four weeks of the closing date of this post, please presume that you have not been selected for interview.

Applicants from University Hospitals Southampton NHS Foundation Trust whose posts are considered to be ‘At Risk’ will be given prior consideration for this post

Our Trust runs the return to practice course each year for nurses who have been out of the profession and wish to return.  To find out more please visit our website:


http://www.discoversouthampton.co.uk/   Information on Southampton as a place to live and enjoy

https://www.uhs-vle.co.uk/   See what fantastic training and development we have on offer at UHS

http://www.youtube.com/user/SouthamptonHospitals   learn about the Trust through visiting our YouTube channel 

Getting to Work

Application can be made for parking on site at UHS or through one of the park and ride schemes.  This will be based on specific criteria to determine eligibility for site parking as this can be very limited.  UHS encourages staff to utilise other green methods of getting to work such as cycling or walking where possible.   UHS is well connected through bus services to the city centre and other areas.

Please note that we will not accept any applications or queries via agencies, under any circumstances.

Our staff are positive about working at UHS and rate us above average compared to other NHS Trusts in the  Staff Attitude Survey. We are rated strongly on a number of areas including teamwork, communication and engagement.

Equality remains at the centre of all Trust policy making, service delivery and employment practice with all employees being given equality of opportunity to develop, apply for promotion and have working arrangements that enable them to achieve a manageable work-life balance.

The Trust actively promotes a work environment free from harassment and discrimination and provides training for managers and staff to ensure this happens. The Trust also closely monitors recruitment activity, training and development and employment practices to ensure equality of practice with regard to race, colour, ethnic or national origin, religion or belief, gender, sexual orientation, disability, marital status and age.

As a service provider the Trust ensures equality of access and delivery of our services through the provision of interpreter services, facilities for the disabled and sensitivity for patients ethnic and religious differences and needs.

Relocating to Southampton

If you are thinking of moving to the Hampshire area, please find below a link to our website which offers guidance on finding accommodation:


The Trust is under a duty to protect the public funds it administers, and to this end may use the information you have provided on this form for the prevention and detection of fraud. It may also share this information with other bodies responsible for auditing or administering public funds for these purposes.

University Hospital Southampton NHS Foundation Trust

Southampton, Hampshire (United Kingdom)

Phone: +44 123456789
Web: http://careers.uhs.nhs.uk/

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Company Profile

24 January 2020
Location: United Kingdom Hampshire Southampton
Salary: £17,652-£19,020 per annum GBP per year
Healthcare and Medical
Medical Administration
PLEASE! No enquiries from Recruitment Agencies or Headhunters.

Only direct applications will be considered.

This career opportunity is no longer open.
Please search for current vacancies here.

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