Doctors administrative assistant

University Hospital Southampton NHS Foundation Trust - More jobs by this advertiser

Would you like to be part of a new dynamic team within the Cancer Care?  An exciting opportunity has arisen to join a new team of Doctors Administrator Assistants in Division A. This post sits within the Cancer Care Group.


This role is pivotal in working with the multi disciplinary teams within Cancer Care and the junior doctors on a daily basis.


The main purpose of this role is to capture and transcribe all patients, admitted to the division, past medical history from current and previous admission clerking documents, to input this data to the Doctors Worklist and initiate the e-Discharge summary with transcribed findings.

We are looking for a competent, self motivated and professional individual to join our teams within Cancer Care. A flexible team player you will have excellent communication skills and a strong ability to work accurately to tight deadlines. NHS experience is desirable but not essential.

You will need to have excellent attention to detail skills, ideally some medical terminology knowledge experience and experience in a busy demanding medical environment. You will need to be able to communicate with staff at all levels to ensure information and data quality meets their needs.

Key Elements of the role are:

  1. To capture and transcribe all patients past medical history from current and previous admission episodes to the Doctors Worklist (DWL) and create the initial e-Discharge summary process for each patient for completion by the medical team.
  2. Ensure that the necessary screening tools and risk assessments are completed and that this information is populated to the DWL and e-Discharge summary for each episode of care in a timely manner
  3. To build strong working relationships with the multi professional teams in the division.
  4. Build on and maintain medical terminology and abbreviation knowledge.
  5. To process confidential patient sensitive documentation meretriciously
  6. Provide basic administrative support to the multi professional team working in Cancer Care, including, but not limited to, answering the phones, taking messages, maintain records, update ADT data and assist patients/visitors with queries.

The right person should be conscientious, adaptable and able to work under pressure producing work to fit within set time frames.  Informal queries and visits welcomed.


You’ll need to be a fast learner, able to quickly build relationships and have good attention to detail.


As one of the largest acute teaching Trust’s in England, we can offer learning and development opportunities to help you achieve the career you aspire to. We believe you deserve the best possible surroundings in which to do your job and we want to support you in doing your job to the best of your ability.                       

As a Trust, we support flexible working and will consider requests taking into account the needs of the service. You’ll have an opportunity to discuss this at interview. Our LiveWell and inspire programme offers opportunities, support and advice, including smoking cessation services, exercise and activity classes, and support for mental health.

UHS employees are able to access a huge range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata) on appointment, can access on-site nursery facilities (subject to availability), and we offer a generous pension scheme.


UHS is rated ‘Good’ by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care. 


Please be advised that this vacancy may close earlier than stated if large numbers of applications are received.

Due to the volume of applications we receive, we are unable to acknowledge receipt of your application. If you have not heard from us within four weeks of the closing date of this post, please presume that you have not been selected for interview.

Applicants from University Hospitals Southampton NHS Foundation Trust whose posts are considered to be ‘At Risk’ will be given prior consideration for this post

Our Trust runs the return to practice course each year for nurses who have been out of the profession and wish to return.  To find out more please visit our website:   Information on Southampton as a place to live and enjoy   See what fantastic training and development we have on offer at UHS   learn about the Trust through visiting our YouTube channel 

Getting to Work

Application can be made for parking on site at UHS or through one of the park and ride schemes.  This will be based on specific criteria to determine eligibility for site parking as this can be very limited.  UHS encourages staff to utilise other green methods of getting to work such as cycling or walking where possible.   UHS is well connected through bus services to the city centre and other areas.

Please note that we will not accept any applications or queries via agencies, under any circumstances.

Our staff are positive about working at UHS and rate us above average compared to other NHS Trusts in the  Staff Attitude Survey. We are rated strongly on a number of areas including teamwork, communication and engagement.

Equality remains at the centre of all Trust policy making, service delivery and employment practice with all employees being given equality of opportunity to develop, apply for promotion and have working arrangements that enable them to achieve a manageable work-life balance.

The Trust actively promotes a work environment free from harassment and discrimination and provides training for managers and staff to ensure this happens. The Trust also closely monitors recruitment activity, training and development and employment practices to ensure equality of practice with regard to race, colour, ethnic or national origin, religion or belief, gender, sexual orientation, disability, marital status and age.

As a service provider the Trust ensures equality of access and delivery of our services through the provision of interpreter services, facilities for the disabled and sensitivity for patients ethnic and religious differences and needs.

Relocating to Southampton

If you are thinking of moving to the Hampshire area, please find below a link to our website which offers guidance on finding accommodation:

The Trust is under a duty to protect the public funds it administers, and to this end may use the information you have provided on this form for the prevention and detection of fraud. It may also share this information with other bodies responsible for auditing or administering public funds for these purposes.

University Hospital Southampton NHS Foundation Trust

Southampton, Hampshire (United Kingdom)

Phone: +44 123456789

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Company Profile

11 February 2020
Location: United Kingdom Hampshire Southampton
Salary: £18,813 - £20,795 per annum GBP per year
Work type:
Full time
Healthcare and Medical
Medical Administration
PLEASE! No enquiries from Recruitment Agencies or Headhunters.

Only direct applications will be considered.

This career opportunity is no longer open.
Please search for current vacancies here.

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